4 Fleet Management Tips for Small Businesses – The Singleton Argus | CarTailz

There are many measures to consider for effective fleet management, and small business owners need to stay on top of things to ensure consistent success

Small businesses have an enormous task to keep their finances on track, especially when it comes to their fleet. Vehicles are gas guzzlers when the company doesn’t have a firm grip on their businesses, which could quickly cause a big dent in their bottom line.

According to Statista, 32 percent of small businesses believe disruptions, such as B. Problems in the supply chain represent the greatest risk of failure. With this in mind, fleet management plays a crucial role in this process, further emphasizing its importance.

There are many measures to consider for effective fleet management, and small business owners need to stay on top of things to ensure consistent success. To learn more about what to have in place, here are some tips to take to heart:

1. Appoint a fleet manager with experience

Managing a fleet of vehicles is no easy task. Many aspects would require a dedicated knowledgeable person to constantly monitor them throughout the day. These include drivers, vehicle maintenance, following a specific route, and overseeing small business fuel card purchases. These tasks are best left to someone with experience.

Although larger companies would prefer a fleet manager with the appropriate qualifications, experience in this field could be of greater value for small business owners on a smaller budget. Therefore, compare their role and responsibilities at their previous employer and align them with the needs of your small business.

2. Decide whether you want to lease or buy vehicles

The right size of the vehicles is a relative term that depends on the operational needs of the company. However, for a small business, this is critical as size affects the running costs and therefore the profit margin of the business. This could be particularly damaging if inflation rises along with fuel and other spending.

With this in mind, there are additional monthly costs associated with leasing or buying these vehicles. The larger the vehicle, the higher the payback for the small business and the higher the maintenance costs. On the other hand, smaller vehicles could cost the company some extra trips. So even with lower costs per trip, you still get more.

3. Equip employees with the necessary tools

Successful fleet management largely depends on the skills and abilities of the personnel who operate the vehicles and oversee the entire process. Therefore, it would be beneficial for all team members to have the necessary training and equipment to perform at their best.

There are many measures to consider for effective fleet management, and small business owners need to stay on top of things to ensure consistent success

Vehicle monitoring devices like GPS are part of the tech trends that fleet managers should consider to find the most efficient routes and ensure drivers stay on course. In contrast, an effective radio or telephone communication system could help drivers minimize errors by allowing them to regularly check in with the office.

Another valuable addition would be fleet management software that takes care of a few sub-tasks like automating and creating journey sheets or delivery schedules. It could also offer a benefit to fleet managers who want to monitor working times and average times for routes and do proper planning for the next day or week in advance.

4. Make vehicle maintenance a monthly priority

Prioritizing vehicle maintenance on a monthly basis could prevent vehicles from being stranded by the road when the small business least expects it. It not only saves the company money on costly repairs, but also provides drivers with a safe working environment.

For any business, time is money. So when a vehicle is out of service, it results in fewer products being shipped and ultimately a loss of income. It could also be a tragedy if a team member is involved in an accident due to neglected maintenance.

According to the US Bureau of Labor Statistics, 334 employees died on the job between 2015 and 2019, which is an alarming statistic. Although accidents can happen at any time, small businesses shouldn’t leave anything to chance. Instead, they should improve their drivers’ chances of returning to the office safely by regularly servicing all fleet vehicles.

Many small businesses fall into the trap of trying to find the cheapest repair or maintenance service for their vehicles. Unfortunately, these services often do not have reputable experts who can provide quality service. This can then lead to outages that could cost the small business more than it originally budgeted to maintain its fleet.

Fleet management is a complex task that requires a lot of attention, but with the right people and tools to support it, even the smallest of businesses could be successful. With proper planning and monitoring, the entire fleet is safe and ready to perform its duties every day.

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